Event Coordinator

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Tukwila, WA, USA

Job Type

Full Time

About the Role

Are you excited to join the live-event industry with a team that values a sense of humor, honesty, and hard work?

Requirements

As our Event Coordinator, you’ll report directly to our Director of Operations, who’ll help show you the ropes as you learn to assist the sales team in various daily functions of the office. We’re looking for a friendly and detail-oriented individual, ready to take on the following responsibilities: CORE RESPONSIBILITIES:

  • Greet clients & vendors as they enter the building

  • Answers telephones, directs calls, takes messages, and manages incoming mail

  • Place daily catering orders for corporate and wedding clients; possess complete understanding of all critical information

  • Communicate effectively with the rest of the coordinator team and Director of Catering Operations

  • Consistently meet or exceed standards that produce consistent, high quality and complete documents, production meetings, and open house events

  • Develop and maintain excellent client relations while coordinating all details associated with each event

  • Work closely with the Director of Operations, Executive Chef, and the Hospitality and Logistics Manager on a case-by-case basis regarding client requests for non-standard or long lead time requests

  • Attend weekly production meetings prepared with all relevant information and questions answered

  • Create and update rental orders and diagrams as well as all documentation required for event readiness

  • Support off-site events as needed

QUALIFICATIONS AND EXPERIENCE:

  • Degree in Hospitality and/or Business or equivalent 2+ years’ experience preferred

  • Strong, proficient written and verbal communication skills

  • Strong computer skills with MS Office, Total Party Planner preferred, and Adobe InDesign (preferred)

  • Time and workload management skills as an individual or on a team

  • Must have a professional image and friendly demeanor

  • Demonstrate a passion for the hospitality and food industry

  • Comfortable working in a fast-paced atmosphere with a variety of tasks

  • Current Food Handler’s Permit

BENEFITS:

  • Hourly pay

  • Bonus eligible after 90 days

  • Medical and Dental

  • 401(K) with up to 4% company matching

  • Employee Assistance Program

  • Life Insurance

  • Other voluntary benefits

  • Paid vacation and sick leave

  • Employee discounts

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About the Company

We here at Act 3 have a small, but tight-nit team. When a part of the Act 3 Family, we support and celebrate each other’s growth, learning and successes. Between free lunches every day, competitive pay, the cheerful and positive work environment (and occasional nerf battles), you’ll come to love working at Act 3 quickly. 

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