About the Role
Are you excited to join the live-event industry with a team that values a sense of humor, honesty, and hard work?
Requirements
As our Event Coordinator, you’ll report directly to our Director of Operations, who’ll help show you the ropes as you learn to assist the sales team in various daily functions of the office.
We’re looking for a friendly and detail-oriented individual, ready to take on the following responsibilities:
CORE RESPONSIBILITIES:
Greet clients & vendors as they enter the building
Answers telephones, directs calls, takes messages, and manages incoming mail
Place daily catering orders for corporate and wedding clients; possess complete understanding of all critical information
Communicate effectively with the rest of the coordinator team and Director of Catering Operations
Consistently meet or exceed standards that produce consistent, high quality and complete documents, production meetings, and open house events
Develop and maintain excellent client relations while coordinating all details associated with each event
Work closely with the Director of Operations, Executive Chef, and the Hospitality and Logistics Manager on a case-by-case basis regarding client requests for non-standard or long lead time requests
Attend weekly production meetings prepared with all relevant information and questions answered
Create and update rental orders and diagrams as well as all documentation required for event readiness
Support off-site events as needed
QUALIFICATIONS AND EXPERIENCE:
Degree in Hospitality and/or Business or equivalent 2+ years’ experience preferred
Strong, proficient written and verbal communication skills
Strong computer skills with MS Office, Total Party Planner preferred, and Adobe InDesign (preferred)
Time and workload management skills as an individual or on a team
Must have a professional image and friendly demeanor
Demonstrate a passion for the hospitality and food industry
Comfortable working in a fast-paced atmosphere with a variety of tasks
Current Food Handler’s Permit
BENEFITS:
Hourly pay
Bonus eligible after 90 days
Medical and Dental
401(K) with up to 4% company matching
Employee Assistance Program
Life Insurance
Other voluntary benefits
Paid vacation and sick leave
Employee discounts
Hide
About the Company
We here at Act 3 have a small, but tight-nit team. When a part of the Act 3 Family, we support and celebrate each other’s growth, learning and successes. Between free lunches every day, competitive pay, the cheerful and positive work environment (and occasional nerf battles), you’ll come to love working at Act 3 quickly.